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Blog: If You’re Only Automating with RPA, You’re Playing the Short Game

New Everest Group research explains: For long-term success, companies need Intelligent Automation solutions with integrated AI

Automating purely to reduce cost isn’t transformation. It’s optimization. That’s fine if you’re only interested in short-term wins, but leading enterprises — the ones who beat born-digital competitors, keep customers and delight shareholders — are looking beyond cost reduction and envisioning long-term success.

Led by distinguished analyst Sarah Burnett, the team at Everest Research Group set out to help enterprise executives and automation practitioners understand the landscape and its options. This result is this recent report: “Intelligent Automation: Accelerating from Short-term Wins to Long-term Strategic Business Outcomes: A Guide to Undertaking Automation-led Business Transformation.” A complimentary licensed copy of the report is available for download here, or read on for key points and our responses:

  1. How is Intelligent Automation different from traditional RPA?

Robotic process automation (RPA) follows rules to automate work that has no variation. When you log into your email account, you enter a username and password the same way every time. RPA is great for these types of repetitive tasks, which often string together to form a simple business process, like: log in, click box, move file from Point A to Point B, log out.

Scalability and ROI problems rapidly emerge, however, when variation is introduced. How often does your business process change? How much of the high-volume work that inundates your team involves unstructured data? People adapt, but software bots that only follow rules do not.

This is why AI-driven Intelligent Automation is superior to rules-driven RPA. Intelligent Automation (IA) integrates all the capabilities found in RPA, plus adds capabilities only possible through bots that learn and adapt to data in real time. According to the Everest Group report, these are some critical features of what they call “RPA 4.0” or Intelligent Automation:

  • “Machine learning, computer vision, text analytics and NLP” to process unstructured data, automate tasks that require judgment, and detect and adapt to constant change
  • “Predictive and prescriptive analytics” help leaders plan resources and set achievable KPIs, plus help ensure optimal operational results
  • “Self-managing, self-healing robots” to handle exceptions and reduce bot management

“In order to build a sustainable competitive advantage through digital transformation, it is essential for enterprises to adopt a long-term automation strategy that aims to implement intelligent automation solutions that combine both RPA and AI capabilities.”

2. How many companies are using IA vs. traditional RPA?

Everest Group takes great care to understand technology, and its research team also reports on how the smartest enterprises apply it. “Pinnacle Enterprises” is a term they use to distinguish long-term strategy focused vs. short-term, tactically oriented businesses. (Read more about it here.)

In a comprehensive market survey, Everest Group found that among Pinnacle Enterprises:

  • 44% are “in piloting stages for cognitive / AI” vs. only 9% of other enterprises
  • 45% are “currently in planning stages for cognitive / AI” vs. 49% of others
  • 11% are “currently not considering it” compared to 33% of others

3. How are the benefits different?

Especially in banking, finance and healthcare companies, regulatory compliance has eroded margins, and leaner, fast-moving digital-native competitors have more room for profit variability. Reducing cost is a critical benefit, no matter how strategic an enterprise is.

The difference between IA and RPA in term of cost reduction is simple: AI automates more and automates more efficiently because it processes unstructured data, handles exceptions and continuously learns. In short: IA delivers significantly greater cost reduction.

“Siloed RPA implementations in disparate business processes can provide short-term wins for enterprises around immediate cost reduction (mostly in transactional processes) but may not dramatically improve business outcomes.”

Also: Traditional, rules-driven RPA doesn’t meaningfully reduce human effort. It just changes it. Analysts may eliminate repetitive work, but then have to spend time managing and re-training RPA bots. IA improves employee engagement by reducing both.

Compliance is another concern in these sectors. As Everest explains in the report, “the compliance functions of enterprises from regulation-heavy verticals such as banking, insurance, and healthcare go through multi-step repetitive processes and need to navigate through complex IT architecture.” Navigating this complexity and providing the depth and detail of reporting that regulators mandate is beyond the capability of standalone RPA products. IA helps complex organizations “ensure adherence to quality and compliance.”

And let’s not disregard the customer experience, the factor most responsible for driving revenue. By automating many middle- and back-office tasks connected to customer queries, companies can lower the “average handle time” (AHT), process requests with greater accuracy, and create higher customer satisfaction.

4. Why is an integrated platform superior?

Buyers of automation products who understand the importance of both AI and RPA to delivering superior results have two choices: 1) point solutions that require integration of RPA and AI through APIs and web services, or 2) a single platform that natively integrates all of the capabilities required to automate an end-to-end process or an entire role.

Everest thoughtfully presents the pros and cons of both approaches.

Some of the benefits attributed to the first approach include “reduced single vendor dependency” and “access to a wider partner ecosystem.” In our opinion, these both have their own down sides: more vendor management and more service checks to write.

All the cited challenges of this ecosystem approach are unambiguously negative: “increased complexity in integration,” “potentially higher TCO,” “potentially higher license costs,” and “governance & traceability challenges with multiple vendors,” among others.

On the other hand, Everest Group says the benefits of buying a single integrated platform that provides all critical capabilities are intuitive: “ease of interoperability,” “scalability,” “reduced license cost and TCO,” “native capabilities can be optimized to work well together.” To distill it down, buying a single platform is better, cheaper and faster. It removes from internal IT the archaic burden of integrating disparate applications, which is ironically why RPA was originally conceived. Even more importantly, the data generated from each capability is harmonized into robust analytics that help leaders manage and plan productivity.

Have any questions about the report? Or are you curious how well-suited Intelligent Automation would be for your transformation program? WorkFusion’s Intelligent Automation Cloud offers intelligence, simplicity and scale. We welcome your inquiries at learn@workfusion.com.

Source: Artificial Intelligence on Medium

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